Coyotes Division 8th-12th Grades

Registration System

Registration for the 2016-2017 season will open on August 1, 2016.
Use the CONTACT US form for early summer program notification.

Any information collected during the registration system is considered to be confidential and will only be shared with others within the organization to ensure the safety and well being of the participants.

Division Coyotes Competition Season
Who Any 8th-12th graders as of September
Info Meetings
at Rotolo Middle School

Check out the Season Info Meetings page for more details on robotics
The season info meetings are recommended for any one new to robotics who is considering participating in one of our divisions.

Group Meeting

Division Kick-Off
Coyotes Vex TBD
Coyotes FTC TBD

Location below at RMS.
Parents should plan to attend with members.

You must be registered and payment must be in processing in order to attend the kick-off meetings.

Where Rotolo Middle School (RMS)
1501 S. Raddant Road
Batavia, IL. 60510
Multipurpose room located in the southwest corner of the school Doors S2
PDF maps to location map1 map2
Season Cost $450.00 per team member
Registration Deadline

Registration deadline is September 17.
Register and pay now to ensure a spot on a team.
Payment deadline is September 18th or earlier.


Registration is not open yet.
Please read the tips and faq sections below before doing the registrations.

Registration Process:
1) Click here for the directions
2) Click here for the Registration System

If you have any issues with the registration process, please let us know.
If you want to wait list, please use the Contact Us form.



Online Registration Time Saving Tips
We recommend that you read the "Frequently Asked Questions" section below before continuing to the registration screen. We have compiled these questions/answers based on prior years and should answer many, if not all, of the questions that you may have at this time.

The Directions for the registration will walk you through the step by step process. They should be kept open to assist with filling out the registration screens and making payment. Payments are by credit card or mail in check.

Frequently Asked Questions (FAQ)

Sections - click to immediately go to or scroll down to view all



What steps are involved with completing my registration online?

1) Determine your registration type:
a) Parent handling registration: you will be responsible for the family information, the children information, and for making the payment.
b) Parent not handling registration: this would be for the spouse or an adult (ex. grandparent) who shares the responsibility for the kids and wants to be on the mailing lists.
c) Student: this is for the kids who are old enough (usually 6th-12th grades), will want to communicate on the team forums, and has an email address.

2) Once you have determined your membership type, click on the link in the main section above to start the registration process.

Can I register more than 1 child at a time?

If you are the "Parent handling Registration", than you will register your kids who will be involved in robotics. Kids who are not involved with robotics will not need to be registered.

Are girls and boys allowed to join?

Absolutely. There is no restriction on either.

My friends are interested in joining, what should they do?

Tell them to visit or for more information.
Invite them to one of our information meetings, or have them fill in the Contact Us.

Why  “Consent and Waiver Form”

Since we use the school to hold some of our meetings, it is a requirement that we have pertinent information available in the case of an accident. Accidents can happen, and we feel that this should not jeopardize the future of our Robotics organization.

What are the requirements for joining the Coyotes?

You must be in 8th-12th grade, want to have FUN, and enjoy building things, such as robots.

My child is in 7th grade this September, can I sign her/him up?

Instead of the Coyotes Division, check out our LegoDogs Division, which is a different challenge and more appropriate for the age group.

I’m not sure if my 8th grade child should sign up for the LegoDogs (5th-8th) or the Coyotes (8th-12th)?

This is a complicated question, but here are some guidelines:

Sign up for the LegoDogs if your child:
1. Has some friends who are doing the LegoDogs division
2. Still likes to build with LEGOs
3. Needs experience performing in a team environment

Sign up for the Coyotes if your child:
1. Needs a new challenge for designing and building
2. Has out grown Lego
3. Performs well in a team environment setting

The above are only guidelines. If confused about which division, please consult with the head coach.

My browser crashed before I was able to hit save or submit on the registration screen, what do I do?

You will need to re-enter the data in the registration system if you were not able to press the save or submit button.

My child is not sure if he/she wants to join, what should I do?

Make sure you come to one of the information meetings. Talk to one of our members from a previous year. Ask questions and get the answers that you need.
Sit down and talk to your child seriously about the commitment which needs to be made to this, and the benefits which they will encounter. Send us an email and let us know your concerns.
Once you determine robotics is a great choice, complete the registration and payment process.

I filled in the family registration last year, do I have to do it again?

Yes. Since we are beginning a new year, all forms need to be filled in again to ensure accuracy and the Consent form needs to be agreed upon.

What does the registration cost cover?

The registration cost covers several things for the competition season. It includes the national registration and 1 or 2 regional registration fees, a t-shirt, a team challenge budget, parts and materials replenishment, and the robotics general funds. Misuse or abuse resulting in damaged pieces will be charged for appropriately.
The registration cost does not cover travel expenses.

I have a financial issue?

We understand the economics of the time. Please contact the head coach for available options.

I understand that my overall  registration cost can be lowered, how is this accomplished?

Included in the registration cost are five (5) gift cards. These cards can be used at the designated local establishments for discounts. Each card retails for $10.00. You can give them away as gifts or sell them for $10.00 each. If you sell them, the money is yours to keep; this lowers the registration cost by $50.00.
If you want to or can sell more cards, contact us for details.
Cards should be available at the beginning of October and are good for one (1) year.

Does the registration fee cover the entire team's budget? No. The registration fees only lay seed money for the team. The team members will be responsible for fundraising the remainder of the team budget.

Why don’t you allow kids to join after October 1?

We require teams to be formed and all fees to be collected to pay for a part of the registrations and equipment.
There have been some situations in the past where kids are allowed in past this date for extenuating circumstances. This would need head coach approval and then team approval where the child wants to join.



How many kids are on each team?

3-5 kids per team (average)

How am I assigned to a team?

Your registration application, home location, age, grade, experience, etc
On the registration system, there is a space to indicate if you would like to be assigned with someone.

How often does the team meet?

The inidividual teams will determine a good day/time to meet.

An industrial location is rented which will have the playing field set up. This helps to eliminate setup/teardown. Arrangements can be made with the coach to gain entry to the premise. In order to use this location, an adult/parent is required to be present anytime a person under the age of 18 occupies the premise.

Other meetings are left up to the individual teams and are based on getting all the team members together at a convenient location in coordination with parents’ schedules.

My child won’t be able to make all the meetings, is this a problem?

Not necessarily. Communication between your child and the rest of the team becomes important. Let them know your schedule and your ideas for that day.

Will my child’s opinions be listened to?

Every opinion is important. There is no “I” in the word “team”. The team decides on what and how things should be done.

What about robot materials?

All robot materials and tools remain the property of Batavia Robotics / Fox Valley Robotics.

My child has his own equipment, can that be used?

Talk to the team or head coach.


Season Information

Can you briefly describe to me the two different types of robots built in the Coyotes Division?

Within the Coyotes Division, two different types of robots can be built:

a) Tetrix - this is what we refer to as a LEGO hybrid. It consists of the newer LEGO NXT brick and the plastic, motors, and sensors that go along with LEGO. Along with this steel and other electro-mechanical parts can be used to create a hybrid robot. Check out the pieces by clicking here.

b) Vex - this is a combination of steel/aluminum pieces plus electro-mechanical parts. Click here to see what these parts look like.

The parts are not interchangeable between the two systems.

Which one should or will my son/daughter do?

If you are coming out of our LEGO Division or similar, do Tetrix.
If you are new to robotics, do Tetrix.
If you are in 10th-12th grades, do either the Tetrix or the Vex.
Our recommendation is for 8th-10th graders to do Tetrix, and 10th-12th graders to do Vex.


Tell me about the season?

May - Vex competition is announced. Game pieces available in June or July.
September - Tetrix competition is announced.
September – kick off meetings
September thru March – robots and more
November - March – regional competitions
April – world competitions 


What is the competition for the season?

We don't know until the day it is announced. Even the name of the game is kept secret.

How is the competition scored?

(applies to both Tetrix and Vex)

An alliance consists of two teams.
Each team can have 1 or 2 drivers and a coach.
Each round has a beginning autonomous mode, in which the robot acts solely based on the programming, followed by a tele-operated mode, in which the robot is controlled by either 1 or 2 team members.
The playing field is a 12'x12' matted floor with lexan/steel sides.
The game elements change every year depending on what the competition is.
Scoring is based upon the rules and regulations.
A team may play anywhere from 6-9 matches at a competition.

Besides the robot performance, there are judging categories which the team participates in. Some of these are presentations in front of a group of judges.

My child has never presented before, is this a problem?

Not at all. We review with the kids what is going to happen.

Explain a regional competition?

A regional competition can consist anywhere from 12 teams and up. There are multiple regional locations scattered across the midwest area and we pick some of the closer ones to go to.

Regionals or Qualifiers normally start in November and go thru March. The teams will tweak their robots from one regional to the next in order to make it better. The number of regional competitions which a team can attend is only limited by the registration fees and travel expenses.

Batavia hosts a Vex regional competition with our teams from our organization participating along with visiting teams from other locations.


Parent Involvement

Why is parent involvement necessary?

We can’t do it alone. Our organization keeps growing and expanding every year.
Remember, this is a not-for-profit organization and that we are all volunteers. Parent involvement is critical to the success of the organization and the success of your child’s team. Team = kids + coaches + parents.

What level of involvement is required from me?

That depends on you and your child’s team.  It seems as though we are all trying to catch up at the end of the day. Remember that the success of your child’s team also involves the parents. Parents provide a sense of logic, scheduling, maturity, car pooling/chauffeuring, and sounding board among other things.

How can I help out my child’s team?

You decide –
Parent / Supervisor
Coach / Assistant Coach

How can I help out the division or the organization level?

We are always looking for help at the division and organization levels. The time commitment is not great, and the rewards are gratifying.
If you would like to help out (ex. snacks, planning, meetings) or have some special talent (ex. accountant, writer, web design), let us know.

What if I know someone who would like to be a mentor?

Have them contact us. We are always looking for professionals to work with the kids every now or then or on a regular basis.

I can’t be a coach or an assistant coach; I’m not technical!

Some of our best coaches and assistant coaches in the past have been the non-technical people. Adults have special talents which have a need on the team. The kids can do the programming and building, which they love to do.

I’d still like to know something technical so that I’m not in the dark (and I know what my kid is talking about).

The best way to do this is to observe the kids when they are strategizing, designing, prototyping, building, and programming. I've never seen a kid not be proud of their accomplishments and want to tell you more about how and why they did something.



Briefly describe the organization?

The organization consists of multiple divisions which are monitored by an Executive Committee which reports to the Board of Directors. The President of the organization is in charge of the day to day operations  with multiple committees and reports directly to the Board.

Tell me about the administration of the organization?

All people involved with the organization are volunteer, non-paying positions. Most of the people hold full time jobs outside of robotics and keep involved for the good of the kids, organization, and community.

What is the history of the organization?

Batavia Robotics – established in 2002
Fox Valley Robotics – established in 2007
Fox Valley Tech Ed Foundation – established in 2008

What is the purpose of the organization?

To provide a fun learning environment which encompasses sciences and engineering for kids in 1st-12th grades.

What are the different divisions?

LegoWolves – 1st-3rd grades
LegoDogs – 4th-8th grades
Coyotes – 8th-12th grades

How long have the Coyotes been around?

Since 2007

What robotic organizations do you participate in?

What are the benefits of these organizations?

Their ethics and philosophy are applicable to all people.
Colleges and universities recognize these programs and in turn, some will offer scholarships to participating members. Last year there were $20 million dollars worth of scholarships available to the kids who participated in these robotic programs.

What other activities do you partake in?

Community outreach
School demonstrations
Annual recognition dinner

I know someone who wants to donate to the organization, what do I do?

We are always looking for donations, be it monetary or other. Computers, supplies, tools, materials, Lego pieces, and storage are just few of the items always being looked for. If you have or know someone who has any of these, please contact us.


Payment Information

What forms of payment do you accept?

Credit Card or mail in check.

My browser crashed before I was able to get to the payment, what should I do?

Sign in to the registration system and make the appropriate payment.

How will I be informed that my transaction was successful?

You will receive a confirmation.

After registering and paying online, what do I need to do?

Check the online system and make sure that the payment has been recognized.

What is the Refund and Cancellation Policy?

All payments are not refundable.
FVR reserves the right to refuse a person from participating in a Division. Registrants will be offered a full refund if this occurs.



What if I need some more information or have some concerns?

Send an email to info?foxvalleyrobotics com (change the ? to an @, and replace the blank space with a period before com)

For any questions or comments about this registration process, go to the “Contact Us” page and send us an email.

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